Information for Applicants
Postgraduate Travel Scholarships
- David Fleming-Brown
- Jim Gatheral
- Mac Robertson
Application Process
Applications should be completed using the online application form on the University of Glasgow application portal. Letters or emails confirming your place at the host institution should be submitted to pgr@glasgow.ac.uk as a single combined PDF document using the email subject line "Postgraduate Travel Scholarships <<First Name Surname>>, <<Application Reference>>". The deadline to submit the application form and letter/ email confirming your place at the host institution is 5.00pm, Monday 29 April 2024.
You should receive your Application Reference when you submit your application on the University of Glasgow application portal. Please note that you will be asked to provide the details (including the university email address) of your supervisor. When an application is submitted, the nominated supervisor will receive an e-mail request to provide a Supervisor Statement of Support. Your application will NOT be considered by the selection committee without the Supervisor Statement of Support.
All applicants will be notified as to the outcome of their application shortly after the selection committee has been held during May 2024.
Aims
- To provide funding for postgraduate research students to undertake a research placement, usually out with the UK at a recognised research institution.
- To provide funding to high quality students who have already shown academic distinction that will enrich and further their academic experience and research achievements.
- To foster collaborative links with other research institutions
- To introduce new skills to the University.
The Award
- Generally successful applicants will only be awarded from a single travel scholarship, although applicants may apply for all 3 scholarships if they meet the eligibility criteria. In exceptional circumstances, applicants may be awarded from multiple travel scholarships if they meet the eligibility criteria and available funds allow.
- The scholarship will be valid for travel up to 1 year from the date of the Selection Panel meeting in May 2024 for travel commencing between 1 June 2024 and 31 May 2025, unless otherwise agreed. Placements that are already underway will not be funded.
- The scholarship is designed to contribute towards placement expenses and may not cover all expenses incurred. Award holders will be expected to show how they will cover the cost of any shortfall before funds are released.
- The scholarship will comprise of a contribution towards:
- Accommodation
- Travel expenses
- Visa expenses
- Local travel during research trip
- Subsistence
- Tuition fees during research trip
- Other expenses as approved by the selection committee
- The scholarship will NOT cover:
- conference attendance (although you may attend relevant conferences during your stay)
- tuition fees or routine living expenses (other than those incurred on placement)
- students returning to their home country for their placement, unless clear evidence is provided to show that the placement would add significantly to their technical expertise (for example, because the home country leads study in the field)
- equipment purchase
- travel insurance (you can access this via the University free of charge, University of Strathclyde travel insurance)
- Applicants of the University of Glasgow must refer to University’s Travel Booking policy. Applicants from the University of Stratchclyde should refer to their university's Going Abroad Guide. Please note that the use of Airbnb accommodation bookings is prohibited for all travel. This applies for both universities.
- When making your application please consider, and discuss with your supervisor, if export controls might be relevant to your proposed research placement. Export control refers to a set of legal restrictions on the transfer of certain goods, equipment, materials, software and technology from the UK to a destination outside the UK with the aim of protecting national security. This means that you must consider the topic of your research and the institution where you will take up your placement. The University policy and guidance for Export Control Compliance is available on the University website. If you have any queries or concerns about this, please contact the Research Governance team.
- The value of the scholarships can vary and the number and value of the awards allocated each year will be at the discretion of the selection committee. The amounts available shown below are for guidance only. The costings submitted by applicants will be closely scrutinised and any award made may vary from the amount applied for.
Terms of the Award
- Each awardee will be required to enter into a contract with the University of Glasgow.
- Funds will usually be made available in instalments in line with a schedule agreed with the PGR Service.
- Funds will only be released on confirmation from the relevant supervisor/Graduate School that the student's progress is satisfactory.
- If a candidate withdraws from study within 2 months of their return without good cause, the funds allocated may be required to be repaid to the scholarship fund.
- Each awardee will be required to submit a report to the University within 1 month of their return. Further guidance on writing the report will be made available to successful applicants.
- It is the responsibility of the student to manage their expenditure according to the allowance allocated. The scholarship award amount will not be increased to cover unexpected expenses incurred by the student whilst on placement.
- If awardees are successful in other funding applications that will cover the same cost elements only 1 scholarship may be accepted.
Eligibility
Please read the following eligibility criteria carefully. Applicants must meet all of the relevant conditions outlined.
| David Fleming-Brown |
Mac Robertson | Jim Gatheral | |
|---|---|---|---|
| University Registration | Glasgow only | Glasgow/Strathclyde | Glasgow only |
| Award Value | Up to £400 | Up to £5,000 | Up to £5,000 |
| MRes/MPhil/MSc(R) | Yes | Yes | No |
| PhD (or similar doctoral degrees) | Yes | Yes | Yes |
| Academic Discipline | All | All | Mathematical modelling |
| Length of trip | N/A | 2- 12 months | 2- 12 months |
| Location | North America | Worldwide | Worldwide |
- The scholarships are open to all postgraduate research students (PhD, MRes, MPhil, MSc by Research or similar) except the Jim Gatheral Travel Scholarship which is only open to PhD (or similar doctoral degrees) students.
- The scholarships are open to students from all academics disciplines, however the Jim Gatheral Travel Scholarship is specifically for students to learn or develop new techniques in the field of mathematical modelling.
- Travel will not be funded within 6 months of starting or within 6 months prior to the applicant's expected thesis submission date, with the exception of students completing a 1 year Masters degree.
- Students who have already submitted or will have submitted before or during the planned travel are ineligible to apply.
- Minimum length of trip of all cases, except the David Fleming-Brown scholarship, is 2 months, with a maximum stay of 12 months.
- Students from Strathclyde University are only eligible to apply for the Mac Robertson Travel Scholarship.
- Applicants to the Mac Robertson Travel Scholarship should show how their research is relevant both the University of Glasgow and Strathclyde University and how it may contribute to further collaborative research between these two universities.
- It should be made clear in your application how the intended trip will be additional to and not essential to the completion of the applicant's research degree.
Contact - All queries should be directed to pgr@glasgow.ac.uk
Key Dates
| 15 March 2024 (10am) | Open for Applications |
| 29 April 2024 (5pm) | Closing date for applications |
| 6 May 2024 | Supervisors to return statement of Support |